Eventication Event management software
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Keep booking and production working from the same artist information

Bring the offer, performance times, advancing, rooms and transport together in one artist dossier.

Give booking and production a shared reference as details develop, from the first offer to the day sheet used on site.

Book a 20-minute demo

From the first offer to the event day

Offers, holds and confirmed deals

The task
Track an act’s booking status alongside the details production will need.
In Eventication
Track every deal from wishlist to sent, confirmed or rejected. Keep the artist fee and booking fee as separate posts, generate an agent-ready offer PDF, manage first and second holds with automatic promotion, and place confirmed acts on the lineup.
For your team
Booking and production can refer to the same deal as the operating plan develops.

Lineup, stages and loading docks

The task
Plan performance times and technical arrivals within each festival day.
In Eventication
Plan every stage by day with deal-status colours, including sets that run past midnight. Add wishlist slots before an offer exists, flag overlaps and out-of-window sets, and schedule loading docks for artists and suppliers.
For your team
Review overlaps and scheduling conflicts while preparing the programme.

Advancing, riders and briefings

The task
Keep technical and hospitality requests, contacts and documents with the artist they concern.
In Eventication
Start every booking with the right checklist. Track technical, hospitality and special requests, contacts, entourage, documents, comments and press material. Build infosheets, itineraries and party-specific day sheets from the dossier, with milestones and deadlines.
For your team
Production can review completed and outstanding work, with an owner for each next step.

Artist Portal access

The task
Give artist management a way to reach the information relevant to their act.
In Eventication
A personal link gives management access to its own artist dossier, without an account or installation.
For your team
Management can access its dossier while the rest of the event remains private.

Hotels, dressing rooms and hospitality

The task
Prepare roomlists, dressing-room allocations and hospitality requirements together.
In Eventication
Manage hotels, room types and bookings per artist and entourage. Plan dressing rooms by day and time, track cleaning notes, produce hotel-ready roomlists, and turn riders into hospitality and purchasing reports.
For your team
Hotels, hospitality and production can use lists drawn from the same artist information.

Transport and day sheets

The task
Keep travel arrangements and driver details connected to the artist’s schedule.
In Eventication
Plan transfers, taxis, flights, trains, boats, rental cars and buses. Record taxi references and payment method, filter by artist, driver or vehicle, flag journeys that need attention, and give each driver a portal with route links and status buttons.
For your team
Artist liaisons and drivers can review the journeys they handle and the arrangements still needing attention.

Dashboard, tasks and exports

The task
Give booking, production and finance a view of the work relevant to each team.
In Eventication
Use one readiness dashboard with actions, pipeline, tasks and deadlines. Assign work to a person or team, give each role its own view, keep an activity log, switch editions, and export roomlists, rider matrices, day sheets and operational reports.
For your team
Colleagues can follow tasks and changes in the shared dossier.

Artist management brings booking and production information together for each act. The dossier connects the offer and lineup to advancing, accommodation, transport and the documents teams need on the day.

  1. One dossier per artist

    Keep the offer, rider, rooms, transport and contacts together.

  2. Booking meets lineup

    Connect the confirmed booking to its stage and performance time.

  3. Advancing stays visible

    Follow checklist items and deadlines as production prepares each act.

  4. Prepare the event day

    Build roomlists, journeys and day sheets from the artist’s information.

Information to bring together for each artist

  • Offers, status and booking contacts
  • Performance times, rooms and travel
  • Rider requests, questions and follow-up owners
  • Roomlists and day sheets for hotels, hospitality and artist liaisons

A shared dossier gives booking and production a place to keep those details current.

Start with your artist workflow

  1. Tell us how you work

    Bring one booking example and talk us through the information your booking and production teams share.

  2. See the workflow

    We walk through the features your booking and production teams need.

  3. Prepare together

    We agree the scope, setup and training for your booking and production teams.

We’ll confirm the features and setup included before you get started.

Talk through artist planning for your festival

Bring a booking example and we’ll show you how the artist information connects from offer to event day.

Book a 20-minute demo View the full platform For festival organisers

Questions about artist management

What is Eventication Artist Management?

It is the Eventication module for festival booking and production teams. Each artist gets one dossier for the offer, lineup slot, advancing, riders, contacts, documents, accommodation, transport and operational exports.

Which features are available?

The module includes an offer pipeline, lineup and stage planning, advancing checklists, riders, contacts, documents, infosheets, itineraries, artist history, hotels, dressing rooms, transport planning, a driver portal, tasks, role views, activity log and exports.

Does the artist or management need an account?

No. A magic link gives management access only to its own artist dossier.

Can Eventication plan sets after midnight?

Yes. Each festival day can have its own operating window, for example 14:00 to 04:00. Sets after midnight remain attached to the festival day where they belong. The calendar also flags overlapping sets and slots outside the configured window.

Can I build hotel roomlists and hospitality reports?

Yes. Manage hotels, room types, bookings, room occupancy, dressing rooms and rider items. You can export roomlists for a hotel and create hospitality reports and rider matrices for production and purchasing.

Which travel types can I plan?

Plan transfers, taxis, flights, trains, boats, rental cars and buses. You can also record taxi booking references and payment methods, flag journeys that need attention and give drivers their own route view.

How does Artist Management fit with Accreditation?

Artist management holds booking and production information. Accreditation handles access for artists, entourage and other groups. Both belong to the same event, with each team working in its relevant module.

Does the artist history carry over to the next edition?

Yes. Previous editions remain searchable, including stage, set time, cost and documents. Teams can use that history when the same artist returns.