Eventication helps municipal event teams coordinate crew, access and equipment. Permissions give colleagues access to relevant records, while exports help teams review the work recorded during an event.
October. Review the edition with the colleagues involved and agree what to carry into the next event.
December. Plan the modules, support and equipment you need within your organisation’s budget and approval process.
February. Agree which departments will manage registrations, schedules, access and equipment.
April. Collect the information those teams need and give colleagues appropriate access to it.
Before the event Review schedules and access lists with the people working at gates, crew desks and stock desks.
After the event Use recorded attendance and equipment loans to support your team’s review and follow-up.
A shared event keeps this work available to the colleagues responsible for it.
A new tool needs to work with your departments, approval process and data requirements. Those are part of planning the setup.
Bring the colleagues who will use the platform and the people reviewing it into the conversation.
We can help explain the workflows and discuss what information each team needs.
Tell us which technical, commercial and data questions your organisation needs answered.
We can work through those questions with your team before agreeing a setup.
Identify who will manage each part of the event and what records they need.
Use moderator permissions to give colleagues access to relevant work.
Start with a workflow your team wants to bring together.
We can show you how the forms, approvals and on-site records would connect.
Involve your data protection colleagues when deciding what information to collect and who can see it.
We can discuss permissions and your requirements. A person filling in their own details does not remove your organisation’s responsibilities.
What your team needs: Colleagues working with relevant event information.
With Eventication: Access to shared records through moderator permissions.
What your team needs: Records to support an event review.
With Eventication: Exports of recorded attendance and equipment loans.
What your team needs: Clear responsibilities for different parts of the event.
With Eventication: Permissions for the relevant planning areas and lists.
What your team needs: A considered approach to personal information.
With Eventication: Control over access to private data.
What your team needs: A starting point for the next edition.
With Eventication: An existing event setup to copy and review.
What your team needs: An incoming coordinator who can find the working records.
With Eventication: Event information available through their assigned permissions.
We discuss your teams, processes and the questions your organisation needs answered.
We show you how crew planning, accreditation and equipment handling fit your event.
We agree the setup, training and support in line with your event schedule and approval process.
Tell us about your event and the teams involved. We can discuss the workflows and help with questions from colleagues reviewing the platform.
Share your procurement requirements with us. We can discuss the proposed scope, commercial terms and information your organisation needs to assess the platform.
Contact us with your data protection requirements so we can review the relevant information with your team. Moderator permissions control access to lists and private data; self-service registration does not transfer your organisation’s responsibilities.
Start with the teams and modules included in your agreed setup. Plan permissions and training for other departments when they are ready to join.
You can prepare a new event from an existing setup. We can show you what carries over and what needs reviewing for the new edition.
We can discuss whether a limited initial setup would fit your event and assessment process. The scope and terms should be agreed before starting.
The event records remain in the platform. An authorised colleague can receive the permissions needed to take over, alongside a handover of your team’s processes and outstanding work.
